Ser. C · Accession desk

A collection begins with a record

Tell us what you have inherited. We will review the description, identify the first inventory questions and discuss a written scope before deeper work begins.

Accession sheetSer. C · Intake

Record what is known about the collection. Leave gaps open or enter “Unknown”. Required fields are marked *. Please send descriptions only; keep files and credentials with their custodian.

Box 1 The archive1.a Archive location if known

1.b Approximate formats if known1.c Approximate size or systems if known

1.d How did it come to you? if known1.e Rights documentation if known

1.f Languages if known1.g Preservation deadline if known

1.h Known gaps or access problems if known1.i Additional context if known

Up to 3,000 characters. Keep this high level; do not include personal records, contracts, passwords or dataset extracts.

Box 2 The contact

2.a Your name *2.b Work email *

2.c Organization *

2.d Your role if known2.e Organization website if known

This sheet records an inquiry; access, sharing and licensing require separate written permissions. If confidentiality terms are needed first, email us before describing the archive.

What happens next

Our team will review the information within two business days. We will confirm receipt, note gaps, and arrange a discussion of scope and timing. Any required documents, access arrangements and confidentiality terms are agreed separately.

No fees are incurred unless you choose to proceed with a full engagement. The form itself is not a signed NDA.

Download the preparation checklist §